The approach to cloud storage and backup tends to vary significantly across organizations because of their varying needs. Some organizations may find it difficult to collaborate on shared files or need to keep offsite backups of their disaster recovery plan.
On the other hand, some others may generate so much data that makes its infrastructure growth unsustainable. In short, almost all organizations have data-related challenges that can be addressed by moving it to the cloud.
Choosing the right provider is not easy, but asking the right questions during your research can make the process easier. Before you start evaluating cloud storage providers, take the following points into consideration.
- What problems do you expect the cloud provider to solve?
- Is your organization well prepared to adopt cloud-based data solutions technically as well as culturally?
Cloud Storage and Back-Up: Though these two terms are often used interchangeably, it is important to understand that they are different. Cloud storage is intended to increase productivity by supplementing local and network storage.
On the other hand, back up is all about the recovery of data. Cloud storage is a surefire way to keep your data well protected from the most common risks of data loss. However, this requires the cloud storage providers to maintain backups of their client data.
Find the Right Fit: Once you have no doubt that you require cloud storage, backup, or both of them, start evaluating the options. This can be done best by comparing how well these solutions can fit your current data requirements as well as other technical and business needs.
Secondly, the size of your business and location also matters. For example, if you’re a budding business located in Kansas, a provider that specializes in your area such as Kansas City Managed IT might be a better fit for you that a global entity.
- Security: Thoroughly evaluate the available security options for stored data when it is in transmission and at rest. In general, storage and backup services apply TLS in transmission and AES encryption to stored data. These encryptions ensure that your data can’t be read by the cloud service or anyone intercepting data. Depending on data sensitivity, you may opt for more control and stronger protection.
- Compliance: If you are the part of an industry with rigorous compliance and regulatory requirements, storing data in a cloud service requires special considerations. To accommodate such requirements, many major cloud storage and backup service providers offer special accommodations such as the HIPPA compliance for healthcare companies.
- Access for clients: You should also evaluate how the cloud service can be accessed by the users and whether it provides the appropriate devices and operating systems for the clients.
- User Setup: Consider whether the configuration process can be automated or if the solution requires the installation of a client and its configuration by the users.
- Transition Process: The ease of transitioning into a particular cloud storage or backup solution is another key selection criterion for you.
- Support: Before taking any decision, consider the support levels available for the service. Even a great service can be frustrating to use without an adequate support system.
Consider Benefits: While making the section, you may want to keep some useful features in mind.
For cloud back-up
- File retention policy
- Frequency of back-ups
- Ability to restore individual files and folders when required
- Support for versioning
- SLA for the backup service
- Availability of multi-region backup
- Availability of multiple cloud services supported by the backup client
For cloud storage
- Ability to share files with anonymous users
- Type of access controls for groups and for individual users
- SLA for the storage service
- Ability to store files in multiple regions
- Integrations provided by the service
- Is it possible to version the files?
Consider Cost: Having considered the right fit and the benefits you need, it is time to look at pricing. Cloud storage and backup pricing comparison can be done by the user or by usage. Most of today’s cloud service providers price storage in terms of volume.
These were just a few tips to help you find suitable cloud storage and back-up service. We hope you’ll find them handy.