Maximizing Your IT Company’s Video Conferencing Tool

video-conference

You already have a video conferencing tool in place. But are you making the most out of it? Are you taking advantage of every single feature? If you are just using your video system for once-in-a-month chats, then you aren’t maximizing this versatile and handy tool.

Apps + Video

There are a ton of apps out there. But not all of them are worth a try, much less a long, considering look. One way to get the most out of your conferencing tool, though, is to get app designed with video conferencing integration, making it possible for you to enjoy a slew of new and exciting features with your video communication system. Don’t know where to start? Check out the apps you love to use and find out if you can integrate them into your video communication platform. That’s an excellent option to consider, especially if you really love to experiment with different apps and their functions.

Phone Vs Video

Need to get in touch with someone? Do a video call instead of a simple phone call. Video calls allow you to resolve issues better. Need to talk about a revision or work through a problem? A video conferencing tool often has features that allow you to share content. You and your team won’t have a problem going over a project or document paragraph by paragraph. Need to send recordings or images? No problem. With video, you can do so much more than just talk. Content sharing makes it easy for you to work through issues and problems, even when you and your team mates aren’t in the same room together.

Email Vs Video

You’ve been there before. Those insanely long and tedious email threads when something goes wrong with a project and the deadline’s a few short hours away. You need to get things done now. But approvals from department heads and other higher-ups or teams take time. When you barely have a minute to spare, that’s where using business video conferencing systems for IT from BlueJeans makes a difference. It’s easy to set meetings since no one has to spend hours traveling to a single location just for a meeting. So whether the people you are at home or offsite, you can easily gather them together for that discussion. Another great thing about video is that the whole group can pretty much come to a speedier resolution of the problems when you and everyone else talks about it through video. No need to plow through endless emails. Everyone can get to the point, ensuring faster results. That can help you make it to the deadline, with minutes to spare! Given how costly production delays are, having a video system helps boost team efficiency. Use it to make your meetings shorter and more productive.

Remote work + Video

The best thing about video is that it dissolves geographical barriers, says Small Business, allowing you to reach out to offsite employees much more effectively. Have other branches or sites locally and internationally? Your company won’t have to spend ton a lot for back and forth travel. If your IT team needs to troubleshoot or install updates and upgrades to any one or to all of those branches, your team can simply set up conference calls to couch onsite teams and provide them with step-by-step instructions, assistance or feedback. You won’t have to worry that any of your other branches or sites will suffer. With video, it’s easy to extend help and assistance across different countries and continents.

Connectivity + Video

It’s not always easy for people to get along. Just like any other relationship, there are good days and bad days. However, bad days could affect your team’s productivity. This can be especially true for remote teams working together. One way to help them work better and faster is by allowing video chats or calls on a daily or regular basis. Mashable says that you can count on face-to-face connectivity to help you eliminate or reduce tensions within the group. That’s because, unlike emails, chats, or texts, people are much more in tune to what other people are saying when meetings happen face to face. Since that’s going to be tough for remote teams, video systems make it possible, without the travel costs and stress. With face-to-face interactions, it’s easy to see what your offsite team mates are feeling, such as if they’re stressed or happy. Their body language and facial expressions can make it easy for you to read them so that you can adjust your approach and minimize or reduce any conflict that might arise.

Conclusion

Make the most out of your video system. Explore features. Learn and master the system. That way, you can leverage those features properly to help improve productivity and collaboration for your teams.

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