Outlook is a convenient mail environment, but its limitations can be frustrating. For example, PST is not recognized by other software. To transfer or archive their emails, users have to convert them to other formats. PDF is an obvious choice, as it is universally recognized. While email transformation may be tricky, there is a proven way to ensure speed and accuracy.
The most efficient method of transfer, particularly for groups of emails, is automatic. With a powerful Outlook Converter, you can turn your data into a wide range of formats, including PDF. This is the only way to do this in a batch, quickly and conveniently. The software is compatible with all popular versions of Windows, and it is powerful enough to handle hundreds of files at once.
What Outlook Allows You to Do
The system does not even include PDF in its range of available formats. There is only one (and imperfect) way to overcome the hurdle. It works on Windows 10 and converts one email at a time. The method is based on the use of the native tool — the Microsoft Print To PDF utility.
- Open the email and click File — Print.
- Find the utility in the drop-down Printer list.
- Click Print to generate the PDF file.
- You will be prompted to choose a folder and enter a name for it.
In other versions, converting a single email is more difficult. First, you need to change its format to HTML. Then, open the file using MS Word. From there, you can save it as a PDF. The same issue remains: what can you do with dozens or hundreds of emails sitting in your mailbox?
Unlimited Conversion at Your Fingertips
As you can see, Outlook has narrow functionality when it comes to conversion. Fortunately, you can automate the process easily. A universal converter eliminates the restrictions instantly. Transfer as many emails as you need — even hundreds of them — in a few clicks. What’s more, precision is guaranteed.
The best professional solutions are multifaceted tools. They turn PST into PDF and multiple alternative formats like DOC, TXT, JPEG, or EML. Using a converter is a no-brainer, particularly when the integrity of the emails must be preserved. Whether you want to archive the data or prepare it for legal purposes, one tool is all you need.
Aside from solving the problem of batch conversion, these tools can do a lot of other tasks. Attachments can also be converted in a flash! You may add page numbers or stamp bates, transform contacts and calendars, rename the output as you see fit, and more. Given the convenience and versatility, converting emails one by one is unnecessary and outdated.