Employees and businesses benefit from compliance training that enables them to adhere to local and national regulations and standards. In today’s digital workplace, most workers can receive the necessary certifications and compliance training by completing online courses and attending webinars.
All of this is made possible by a platform called a learning management system, which, as the name suggests, is intended for managing training. Unfortunately, not all LMSs are created with the features you need to manage compliance training. Furthermore, not every LMS provider has a team of customer service representatives you can rely on.
But do not worry! This article will discuss the importance of learning management systems for compliance, their benefits, and the features that every LMS for compliance training must possess.
Let’s start with the basics.
Why Is An LMS Required For Compliance Training?
A compliance training LMS is used to train their staff members on compliance standards, safety and security guidelines, and other topics that impact their duties and responsibilities within an organization.
Discrimination, workplace harassment, environmental damage, unethical behavior, the inability to maintain strategic partnerships, etc., pose a significant threat to any organization. With effective compliance training, these risks can be mitigated to a large extent.
However, this is not the only reason why compliance training is necessary. The HR and Learning & Development (L&D) teams must also educate the employees regarding the workplace culture, safety precautions, and legal obligations of their jobs.
You can use specialized compliance training to promote positive employee behavior and ensure that everyone adheres to the same policies and procedures within the company’s compliance culture.
An LMS for compliance training also assists you in keeping track of which employees have completed the required compliance training and which ones still have to.
With work-from-home (WFH) becoming a dependable way for businesses to operate, it may be challenging to deliver compliance training to remote employees. Despite this big change in the workplace, the repercussions of non-compliance have remained unchanged. Thankfully, an LMS can ensure that even the employees that are working from home get impactful compliance training.
Additionally, it aids in reducing training costs, quickly fulfilling legal obligations, improving the effectiveness of training, and boosting the productivity of employees. Let’s look at the benefits of using an LMS for compliance training in more detail.
Benefits Of LMS In Compliance Training:
- An LMS helps you keep your training and knowledge up to date with all new regulations and laws in the business sector.
- An LMS enables your teams to access compliance training from any location and device.
- Since online training costs less to deliver than physical programs, you can cut back on investment and asset costs.
- An LMS helps meet all the required training and keep records of each employee’s training. This essentially reduces the load of administrative tasks and helps avoid non-compliance.
- An LMS gives you precise and detailed reports to help you gauge how well your online compliance training works. These reports can be used to identify gaps in the training material or process and subsequently address them.
5 Features A Compliance Training LMS Your Platform Must Have
In order to truly enjoy the benefits of using an LMS, you must pick one that offers the necessary features. So what are the must-have features your LMS requires for you to develop and oversee a successful compliance program? Let’s take a look.
Get an LMS that works with WordPress, Office 365, Salesforce, and other programs your company uses. Your business can link the LMS to other software to develop comprehensive compliance programs through integrations. Additionally, integrations enable employees to share their certificates and badges outside the LMS with administration and licensing bodies.
Having a certificate builder in your LMS for compliance training is another must-have feature, especially in the case of compliance training. It enables your business to upload certificate design styles and create certificate templates on the platform. Similarly, your business can use this feature to customize certificates for each course to include any necessary data and text fields.
Using groups, also known as employee portals, allows you to train various offices or groups of employees simultaneously. You can make unique training portals with groups for each employee to participate in courses and inform their teams. This feature is especially useful for businesses that are training employees in different locations. Since the compliance regulations vary from state to state, creating groups can ensure all employees are receiving training that is relevant to the rules that apply to their location.
Automation And Reporting
Reporting and automation are two more essential LMS features for compliance training. For administrators, instructors, and supervisors in charge of managing a training program, built-in reporting tools simplify life.
Automation is yet another great LMS feature that you should look for. One of the most common aspects of employee training that businesses automate is sending email updates. With this, the LMS will automatically send employees emails to remind them of due dates. It will alert them when their certificates expire. You can even program the LMS to tell employees about other relevant courses that they can take.
Using a single username and password, your employees can access the LMS with a single-sign-on (SSO) authentication setting. This makes it easier to access training and ensure compliance. Employees can simply use their work email and password to log in instead of remembering a different password. Many social media platforms use SSO to make it easier for users to log in to their accounts. You can do the same with your LMS.
A compliance training platform would enable you to move all your training programs online. It should enable this while significantly reducing costs, meeting legal requirements more quickly, improving efficiency, keeping the online training courses up to date, and boosting employee motivation and engagement.
Although there are many features to consider, an online compliance training program should simplify resources for front-end users. Furthermore, reporting and transparency must be prioritized to analyze the data and reduce risks. These features are a requirement for the success of your compliance program and should be on your LMS checklist. To assess their functionality after observing all of these features, you should evaluate them during the demo or free trial. Can you download reports and have them delivered automatically? Does the system offer third-party integrations? When in doubt, inquire with the supplier about all the necessary features.